Operations & fulfillment
A documented handoff at every stage.
The operating model carries supplier and item information from purchase order through receiving, preparation, inbound shipment, fulfillment-center intake, and a needs-based replenishment review.
Purchase order to replenishment review.
Six operating stages sit above a record lane. The final review does not reorder automatically; an approved decision begins a new purchase order.
Order, inventory, and record flow
The upper lane shows the order, inventory, and decision sequence. The lower lane shows the document or control record carried into the next stage.
Scroll horizontally to follow all six stages and the returning reorder loop.
Purchase order discipline
The order defines what is being purchased, under which supplier terms, and in which pack configuration before inventory moves.
- Input
- Approved account terms, current line information, item identifiers, pack configuration, and agreed channel.
- Control
- Order detail is checked for supplier entity, bill-to and ship-to instructions, product identity, quantities, and pricing terms.
- Record
- The purchase order and supplier confirmation form the starting reference for receiving and invoice matching.
Match the delivery to the order.
Cartons and units are assessed against the purchase order before they move into preparation.
- Input
- Delivered cartons, packing information, supplier invoice, and the corresponding purchase order.
- Control
- Product identifier, unit count, visible condition, pack configuration, and order reference are compared.
- Record
- Accepted quantities and any mismatch or condition exception remain tied to the order for resolution.
Apply the relevant unit and case controls.
Accepted inventory is prepared to applicable Amazon FBA requirements without changing the product’s identity or approved presentation.
- Input
- Accepted units, product and packaging attributes, and the current preparation requirements for the item.
- Control
- Polybagging, unit labeling, barcode treatment, suffocation warning, bundling, or case-pack controls are applied where required.
- Record
- The prepared unit identity and carton configuration carry into the inbound shipment plan.
Route a documented inbound shipment.
Prepared inventory is assigned to the fulfillment-center plan with carton content and carrier information matched to the load.
- Input
- Prepared units, carton configuration, shipment-plan destinations, and carrier instructions.
- Control
- Carton labels, content records, weights and dimensions, routing, and carrier documentation are checked against the plan.
- Record
- The shipment plan and carrier handoff connect the physical cartons to the expected fulfillment-center receipt.
Follow the fulfillment-center intake.
Inbound status and available inventory provide the next operational signal after the carrier handoff.
- Input
- The inbound shipment plan, carrier record, expected cartons, and unit content.
- Control
- Shipment and receiving statuses are reviewed for the applicable load, with discrepancies traced back to carton and order records.
- Record
- Intake and availability information feeds inventory position rather than standing alone as an isolated shipment event.
Make a measured replenishment decision.
Inventory position, sell-through, supplier lead time, and current availability inform whether a new purchase order is appropriate.
- Input
- Available and inbound inventory, observed sell-through, supplier availability, lead time, and current account terms.
- Control
- The review weighs continuity against excess inventory and avoidable channel pressure; it does not assume a reorder.
- Record
- If a replenishment order is approved, the decision returns to stage one as a new purchase order under current supplier terms.